Community Engagement Part-Time Administrative Associate

Located across the street from the Capitol Building in the heart of downtown Richmond, St. Paul’s Episcopal Church (stpaulsrva.org) is dedicated to being a living example of Christ’s call to prayer, justice, compassion, and reconciliation.  At St. Paul’s, we are committed to:

  • Racial justice
  • Transformative and relevant worship
  • Being a spiritual center for downtown
  • Progressive Christian thinking
  • Embracing and caring for all ages.

The mission of St. Paul’s Community Engagement Ministry is to create a more equitable, loving, and just community in Richmond and beyond.  We do this through six focus areas:

  • Downtown
  • Racial Justice & Healing
  • Beyond Richmond
  • Environmental Stewardship
  • Education
  • Faith & Action.

To learn more, please visit: stpaulsrva.org/community

OVERALL POSITION DESCRIPTION

The Community Engagement Assistant directly reports to the Associate Rector for Community Engagement. The assistant will primarily support two St. Paul’s commitments that fall under Community Engagement: Being a Spiritual Center for Downtown and Racial Justice. In particular, this position will help administer the Emmaus Lunch Ministry and help manage general communications for Community Engagement. In addition, this position will support the Associate Rector with scheduling, budgeting, expense reporting, and general program administration.

SPECIFIC DUTIES

  1. Administration of the Emmaus Lunch Ministry, a program with a $50k budget that runs with the help of 15-20 volunteers each week (from a total volunteer corps of 100) and serves an average of 150 people a week every Thursday of the calendar year. Tasks include:
    • Managing the ordering, inventory, and tracking of hygiene products provided for Emmaus guests for their personal hygiene.
    • Scheduling and managing 110 volunteers.
    • Scheduling and managing security.
    • Ensuring all volunteers receive required annual training in process, procedures, safe church training, and emergency response and incident reporting.
    • Assisting with direct financial assistance and referrals for guests.
    • Managing the financial assistance database.
    • Responding to phone calls, returning voicemails for financial assistance and referrals.
    • Coordinating wrap-around social services with providers.
  2. Managing and overseeing general Community Engagement communications, including
    • Administering internal communications platform (e.g. GroupMe) to promote opportunities for community advocacy and activism in the larger Richmond community.
    • Administering external social media communications to promote St. Paul’s Community Engagement events, activities, and initiatives in coordination with the Director of Communications.
  3. Other duties as assigned, including
    • Managing Community Engagement Ministry calendar.
    • Helping the Associate Rector to schedule meetings; attending meetings where appropriate, take meeting minutes, and support meeting follow-up communications.
    • Supporting the Associate Rector with budgeting, expense reporting, and general program administration.

QUALIFICATIONS AND REQUIREMENTS

  • Bachelor’s Degree preferred or equivalent years of applicable experience.
  • Strong written and verbal communication skills, with a high degree of interpersonal skills and competency with diverse and vulnerable populations.
  • Ability to think proactively, take initiative, and anticipate the needs of staff and volunteers. High proficiency with Microsoft Office Suite and Google Drive/Apps required.
  • Familiarity with local social service providers and resources available for underserved populations.
  • Ability to independently judge situations and requests and act accordingly.
  • Ability to handle multiple tasks with shifting priorities while still meeting deadlines.
  • Demonstrated poise, tact, discretion and professionalism.
  • Ability to work independently on assigned tasks and willingness to accept direction on given assignments.
  • Works well in a team environment.
  • Strong attention to detail and organizational skills.
  • Excellent work ethic: reliability, responsibility, and ability to work with minimal direct supervision.

Status: Part-time, 20 hours a week

Compensation: up to $25,000 a year, based upon experience

Benefits: Full benefits package includes health, dental, life insurance, and pension benefits; eligibility for short- and long-term disability (employee paid); holidays, vacation and personal days accrued on a prorated basis based on actual work hours.

Schedule: Tuesdays, Wednesdays, and Thursdays, approximately 9:00 a.m. to 4 p.m. Weekly staff meeting and other meetings as scheduled. This position may require work outside of regular business hours, including Sundays if needed.

GENERAL INFORMATION

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all required duties, responsibilities, and skills.

Individuals assigned to this position must be able to work in a fast-paced, deadline-driven environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands, and to seek management assistance as appropriate.

St. Paul’s Richmond is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Discrimination or harassment based on any of these characteristics is prohibited and will not be tolerated. We encourage individuals from all backgrounds to apply.

In accordance with our official church policy, a successful background check and passing the Safe Church training course is required by the Diocese of Virginia.

Interested candidates may submit cover letter and resume. Position is open until filled.

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